Hub
Expense Management
Tighten controls without slowing the team down: policies, receipt capture, approvals, employee cards, and software that talks to your accounting.
Guides & templates
Free expense policy template
Editable policy your team can actually follow.
Expense policy generator
Build a policy in 60 seconds.
Employee expense cards
Virtual cards, limits, approvals.
Credit card vs debit card
Which to issue, and when.
Suppliers & subscriptions
Audit, renegotiate and consolidate.
VAT on business expenses
What you can and can't reclaim.
Mileage allowance (AMAP)
HMRC 45p/25p rates explained.
Subsistence rules
Meals, travel and accommodation.
Preventing expense fraud
Common patterns and the controls that stop them.
Automating approvals
Workflows that scale without slowing the team.
Capital on Tap offer
7,500 bonus reward points with promo code SETTINGUP
Make a qualifying transaction within 30 days of activating the card. The published Refer a Friend terms say the referred customer receives the bonus within one month of the first transaction.
Terms, eligibility and fees apply. See full offer details.
This page contains affiliate links. If you sign up via our links we may earn a commission at no extra cost to you. This never affects our editorial recommendations.
Explore every guide in this hub
This is the complete current inventory of canonical guides for this topic. We update this list alongside the sitemap and public search index.
- GuideAutomating Expense ApprovalsPractical UK small-business guidance on automating expense approvals.
- GuideDirector Expenses ChecklistPractical UK small-business guidance on director expenses checklist.
- GuideEmployee Expense CardsPractical UK small-business guidance on employee expense cards.
- GuideExpense Categories UK Small BusinessPractical UK small-business guidance on expense categories uk small business.
- GuideExpense Fraud PreventionPractical UK small-business guidance on expense fraud prevention.
- GuideHow To Manage Business ExpensesPractical UK small-business guidance on how to manage business expenses.
- GuideMileage Allowance UK BusinessPractical UK small-business guidance on mileage allowance uk business.
- GuideMonthly Expense Review ChecklistPractical UK small-business guidance on monthly expense review checklist.
- GuideSubsistence Rules UK HMRCPractical UK small-business guidance on subsistence rules uk hmrc.
- GuideTrack Business ReceiptsPractical UK small-business guidance on track business receipts.
- GuideVAT On Business Expenses UKPractical UK small-business guidance on vat on business expenses uk.