Software subscription audit spreadsheet
A free editable Excel workbook to identify recurring software costs, track renewals and prioritise subscriptions to keep, cancel or renegotiate.
Last updated: 28 August 2026By Business Reward Toolkit Editorial TeamReviewed for UK small businesses
Pair this workbook with business-card statements and accounting records. It is a planning tool, not accounting or tax advice.
Short answer
Download the XLSX workbook, list every subscription on your statements, assign an owner and renewal date, then use the status dashboard to identify the annual run-rate and potential savings.
What the workbook includes
- An Instructions tab, example row and version/review date.
- Owner, category, status and renewal-date fields with useful drop-down lists.
- Protected annual-cost formulas calculated from monthly cost.
- An accessible Dashboard tab showing annual run-rate by Keep, Cancel, Renegotiate and Review status.
- Conditional formatting to make larger annual commitments easier to identify.
BRT
Business Reward Toolkit Editorial Team
Editorial
Our editors research UK business banking, credit cards, expense tools and rewards schemes. We test products, read provider terms in full, and update guides as offers change.
- 10+ years writing about UK small-business finance
- Independently funded by clearly labelled affiliate links