Employee card spend policy generator
Fill in the form to produce a copy-paste policy for your team.
Last updated: 21 May 2026By Business Reward Toolkit Editorial TeamReviewed for UK small businesses
This generator is a starting point. Consider review by HR or legal for your specific business.
Short answer
Generate, edit and copy the policy below.
EMPLOYEE CARD SPEND POLICY — Your Company Ltd 1. Permitted use Company cards may be used only for approved business categories: Travel, Software, Office Supplies. 2. Monthly limit Each cardholder has a default monthly limit of £500. Requests to increase the limit must be approved by Line Manager. 3. Receipts Cardholders must upload a clear photo of every receipt within 24 hours of the transaction. 4. Approvals - Single transactions up to £250 — no pre-approval required (within category and limit). - Single transactions over £250 — written approval from Line Manager required in advance. 5. Prohibited - Personal purchases of any kind - Cash withdrawals on the card - Subscriptions not pre-approved by Line Manager 6. Lost / stolen cards Report immediately to Line Manager and freeze the card via the provider's app. 7. Breach of policy Misuse may result in disciplinary action and reimbursement of unauthorised spend. Signed: ___________________ Date: __________
BRT
Business Reward Toolkit Editorial Team
Editorial
Our editors research UK business banking, credit cards, expense tools and rewards schemes. We test products, read provider terms in full, and update guides as offers change.
- 10+ years writing about UK small-business finance
- Independently funded by clearly labelled affiliate links